Linda Resler, GPO [slides]
march 9, 2008 cgp turned 2
most common searches: hazardous waste, federal register, cfr, code of federal regulations, grants
have implemented a citrix solution for more secure(?) staff side of aleph
have been working on workflow for brief bib records for a while. currently staff are creating brief bibs for special projects such as epa harvest
implemented initiatives:
new fdld: locate in a library, admin module, public view
public view released last month. replaces printed directory and pdf file that’s been updated. will also replace fbb files. public has fewer options than depository coordinators [admin module]
[fdld handout]
access to cgp via z39.50
- were asked to add item number as bib-1 search attribute. this has been done.
- additional search hints available (esp. for SuDocs) on fdlp.gov
lots of good info - setup, faq, in the proceedings of the 2008 conference.
CGP via Z39.50 configuration handout
Z39.50 FAQ Handout
initiatives for fy08:
- reelase of public interface for fdld
- enabling z39.50 access to cgp
- desktop access for staff
- upgrade of aleph software
- implementation of acquisitions, phase 1: monographic materials workflow changes/brief records
- authority control statement of work: trying to clean up authorities in order to enable cross-references
- cgp web interface enhancements: thinking about putting item number in brief record display and in new electronic titles
going forward:
- configuration of resources and page design for federated searching (metalib)
- configuration of circ module and set-up of fdls as patrons
- page design and implementation of a login page to give depositories access to authenticated services (such as saving records to e-shelf; save to pc)
- database maintenance and cleanup (requires change in mindset - used to working in oclc)
- serials mgmt with goal of checking in all active serial titles (roughly 5000) in multiple formats
- acquisitions, phase 2: moves off of legacy acquisitions mainframe
- cataloging of pre-1976 publications in aleph
Q&A:
tim Byrne: interesting most common searches. how successful are people with these? tried these searches to see what results were and was very disappointed. are you looking at how the catalog can be changed to improve the results? (ie, cfr does not retrieve code of federal regulations)
LR: haven’t really focused on this in the past; now that we have moved to v. 18 of aleph, and are working on database maintenance, is something that we’ll have to look at. are also thinking about adding nav bar at the top of the basic search box (??)
Chris Greer: with fdsys system, you’ve focused on off-the-shelf applications. functionalities in here seem similar to google earth, microsoft virtual earth approach. are you looking into these capabilities in place of custom design?
LR: my unit’s focus is on the bibliographic data and not … going forward we may be looking at this.
[note: am really tired of hearing about google]
JS: can you try and add cgp search to usa.gov?
Mary henney - u ark monticello: z39.50 - my understanding is that a library would have access by downloading a client and take records out of cgp, then upload to library catalog. is that correct?
LR: yep. will probably take involvement from IT folks
Mike - U of Idaho: will this be compliant with endnote?
LR: you can; we’ve tested endnote, but you can configure all clients that have z39.50 capability (refworks, endnote, marcedit)
David Cismowski, CA state Library (DC): print version is no longer being issued. are there plans to capture the information in the fdld? (historical research on names of depository coordinators, congressional districts, etc.)
LR: decision was made not to print. haven’t made plans for capturing that data. can export directory info from public view and from admin module - gpo sets the fields that can be exported (director’s name isn’t included, depository coordinator’s name, contact info isn’t either)
LH: statuses in directory - inactive, active, pending. that information is accessible, but status is changed.
DC: confused about performing maintenance directly in cgp as opposed to oclc. please explain how that’s going to work.
LR: catalogers now have to remember that they have their own db. will still be working in oclc, but aleph as well. one issue is brief records - how those will be uploaded to oclc, etc.
Cliff - OK dept of libs: when z39.50 access will be available for non-depository libraries?
LR: not sure, since we’ve only just released it to fdls. still have to work through some issues with that.
Kathy Hale: as a regional, it would be helpful to release the capability for us to do exports of our selectives into an excel spreadsheet (in fdld). (real-time, up-to-date list)
LR: can already export to excel, but allowing to select fields might take a bit more work.
Sandee Mc: is it possible to release the name of the regionals in the public view? depository coordinator names do not appear.
LR: depository libs have ability to view names, etc., in admin module. is restricted in public view.
Laurie Hall: Update of activities:
webtech notes: have 3-phased approach of converting that back to db. 1st phase is done, converting data to sql. looking for contractor to build db and admin module. will be integrated with desktop and have same look and feel as fdld.
pre-1976 shelflist: final stages of solicitation. can’t share too much, but should find out more in a week or so. project team at gpo is already put together - suzanne ebanues is project coordinator.
2 cataloging changes: both announced on fdlp-l
2 class change procedures - both announced on fdlp-l
supervisory content acquisitions librarian - looking for one. job posting is on gpo site (was posted on monday)
dtic/odu project: not much to announce. progress being made. defining templates and rules. spending a lot of time with internal workflows. still getting used to ILS, figuring out modules, functionality, etc.
looking to update cataloging guidelines before the end of this fiscal year.
rhm and lh are working on a digitization project - 200 docs from a california bureau of reclamation office. 70’s and 80’s - maps, contractor reports, etc. good small project to validate workflow for future digitization efforts.
LR: catalogers have been asking us about the enabling of 245 subfield h general ? (format). it’s now set to display - apparently makes it easier to determine what the title is. also, item status has been changed (distributed, not distributed, official use only) to make more sense for the gpo system.
Katrina: could you tell us more about federated search? what else is being searched?
LR: we’ll be setting other libraries up as targets. ~35 resources, still trying to define what we’ll be doing.
LH: possibly things such as info bridge, eric, other agency databases, etc.
Michele McKnelly: when those resources are configured, are you going to add to metalib knowledge base so that other libraries can activate them in their federated search? that would be very useful.
LH: yes.
question re: ask fdlp, for cataloging record: can the answer be highlighted rather than having to sift through everything in the message?
LH: is function of the software we’re using - will have to look into this. an upcoming change to ask gpo will be happening soon (might be some changes to public view)
Ted Priebe: we’ll look into that. one thing that should be happening is that you get the track of the message, but final answer should be at the top.