DLC: Digital Distribution

Day 3 - Digital distribution
there will be a question on the 2007 biennial survey asking about digital deposit.

Q: With pushed docs, will there be a retention requirement?

A: yes, in accordance with title 44

Discussion re: Assumption #3:

GPO may be able to share information re: requirements for space, etc.

Discussion re: assumption #4:

Preservation partners - criteria determined?

Discussion re: Assumption #5:

Could be true for a subset [refer to preservation partners in #4]

Discussion re: Assumption #6:

Questions for discussion:
#1: is this a version control issue? [why is this a question?]

Some libraries would want synchronization – others would want every version

GPO should offer options

Seems to be a disaster-recovery issue
What is considered the authentic version?
Libraries will still be able to access the files even if they do not add files

FDSys will allow users to access multiple versions even if they do not add files

#2: regionals

shouldn’t put too many restrictions based on t44 – answer to first question should be no [key word is have to]

is this about access? Preservation?
#3: updated versions of files

will metadata be updated as well as files?

DLC: Electronic Services & FDsys

Monday A.M.: FDsys: Mike Wash, Matt Landgraf, Kate Zwaard, Lisa LaPlant, GPO

On schedule to beta release 1b this summer.  [Note: there will be a presentation at the GITCO meeting at ALA Annual in DC].  For more info, check the FDsys blog and/or the FDsys web site, which includes current documents, presentations, etc.

Monday P.M.: Linda Resler, GPO

New fdl directory coming soon
Locate in a library functionality in cgp

Directory administrative module:
- libraries will be able to edit their own entries

Public interface:
clickable map
export features

new features:

• edit directory information in real time
• “lost password?’
• new fields
  • catalog url
  • partner library?
  • • Partnership details
  • Notes fields
  • Shared regional?
  • Selective housing sites?

Help
- search/edit profiles

will be requesting that all depositories review & update their directory info, including adding info in new fields [within specific time frame that has not been mentioned]

fdlp desktop beta 2.0
fdlpdev.gpo.gov/fdlp

/bt = browse topics site

DLC: Other Note Sources

While some of my notes are a bit skeletal, there are other people who managed to blog their DLC notes as well.  The folks at FGI have a page devoted to the 2007 Spring Mtg of the Depository Library Council - complete with podcasts.  I’ll also let you know once GPO has posted their slides & podcasts.

DLC: GPO Update

GPO Update: Bill Turri, Acting Public Printer; Ric Davis, Director, Library Services & Content Management

Bill:

Jcp forming – leadership is on house side & chair will be selected this week
Reminder: new usc being printed this year

Sale of GPO building not likely; will be presenting another model to jcp

Approps request – asking for money for cd-rom migration, among other projects

Authentication initiative:

Beta-test of gpo access content planned for may

Title 44 changes:

Waiting until new jcp is formed – discussing proposals with them

Ric:

Conference has a theme! Partnerships
Partnership activities & measurements related to gpra & fdlp

Five main areas for fdlp in fy08:

• Fdlp educational opps & outreach
• Online educational & outreach program [opal]
  • would like feedback on ideas for programs
• missing from notes
• increase # of content and service partnerships
• document & formalize partnership process [!!!!!!!]

initiatives:

• authentication
  • 110th congress public & private laws will be authenticated in may [beta]
• harvesting
  • continuing to develop rules, etc.
  • developing plans for what to do with web harvested content
• digitization
  • established priorities for digitization [leg & reg stuff]
  • testing specs [happened in dec]
  • finalizing jcp briefing for digitization initiative
  • gpo staff – participating on the national digital strategy advisory board
• purls
  • working group established to develop a plan for purls
  • will include strategy for migration from purls to handles [identifier of choice for fdsys]
• askgpo
  • working on redesign, looking at adding staff in order to improve responses
  • full time staff person in library unit to monitor questions more closely
• assessments
  • developed a project plan for this - nothing has been decided
  • access assessments [no longer called inspections]
• metrics
  • looking for a metrics analyst
• new content
  • NTIS (DARTTS
    • validation form needs to be signed by your library director & faxed to gpo
  • PACER
    • will know more in june about a possible pilot project [if approval is received, etc.] *

fall dlc meeting – doubletree in Arlington, oct 14-17
check with selectives to make sure that everyone is subscribed to fdlp-l

ted priebe, laurie hall, james malden (sp?)

james (for robin h-m):

• legacy digitization
  • 2 warehouses worth of materials to digitize
  • developing a project plan for digitization
• should have new fdlp handbook up & available this spring
• call for presentations for fall conference coming soon
• spring 2008 conference info coming soon
• interagency seminar 2007 dc july 30-aug 3
• requests for gpo speakers: request form on fdlp desktop
• depository distribution is focused on trying to speed up time of response/distribution. Use askgpo to report problems – or else contact robin
  • area is also under review – staffing, procedures, etc. assessment of equipment
• public access assessments: ie, inspections: again, find out from KathyB
• communications w/fdls: looking at admin notes, fdlp-l, rss feeds, etc.

ted (library planning & development):

• still working to replace wais – interim solution for gpo access
• disaster recovery contract has been awarded
• partnership categories
  • service
  • content
  • other [interested in additional partnership programs]
• fdlp handbook: may 7th is the last day to submit comments on available chapters
  • chapters yet to be completed: assessments,
• metrics reporting: legacy metrics (past two years) are coming soon
• policies: many to come, or be updated

laurie hall (library technical information services - includes, cataloging, classification, acquisitions, purl creation, ils, cgp, item number assignment, etc.):

• new people
  • automation librarian recently hired (from vcu)
  • joe mcclaine [? Former inspector – fdlp services & operation]
  • Linda ressler [head of ils]
• Z39.50 testing instructions available for beta-testers
  • will allow libraries to grab records from the cgp for addition to our catalogs
  • .mrc implemented soon
  • expanding access to gpo cataloging records
• moving to version 18 of aleph soon [currently on 16.2]
• looking at purl checking software
• directory will be available through cgp
  • will include additional fields
• cataloging & acquisitions:
  • still monitor lostdocs [for identifying fugitive docs]
  • have not yet implemented conser records for serials
    • conser will probably make a decision in may
  • brief bibs – gpo is going to be adding brief acquisitions records to cgp
    • announcement should be coming on fdlp-l
  • more development of ils – playing with status, etc.
  • individual docs for 105th congress now have serial set volume number, etc., in them
  • 5000+ active serials in workflow. Are going to start checking in all serials in ILS
  • looking at outsourcing shelflist project. Re-issuing a proposal to migrate card data to automated marc records

DLC: Web Harvesting

Web Harvesting [Matt Landgraf/Kathy Brazee - GPO]

major issues:

• assignment of purls or successor system [handles]
• sudocs policies
• cooperative cataloging
• harvesting complete publications

PURLs/handles

• publishing agenies prefer the purl be directed to the live copy on their web sites, which increase the visibility of their web sites
• current policy leads to much more work in terms of purl maintenance

SuDocs Policies:

• sod 304 – harvesting
• defining in-scope publications
• collection development
• cataloging priorities

cooperative cataloging:

• exploring the use of cooperative cataloging partnerships as an additional method for completing bib records for web harvested content. Procedures & quality control mechanisms need to be in place
• also need to test the z39.50 gateway to allow for easy transfer of bib records

harvesting complete pubs:

• at least 25% of the in-scope content represents only a section or a portion of a complete publication

ongoing technology discovery

• continuing to develop more fully automated harvesting tools & methodologies in prepartion for full implementation under the FDSys

related issues:

• grouping of portions of docs into one
• cataloging
• determine in or out of scope
• SOD 304 policy statement states that agency permission is needed
• provides guidance and instruction for harvesting of publications
• changes may be made as related policies are reviewed & developed that affect the management of the harvesting process as well as the files themselves

brainstorming related policies & procedures

• scope
  • fdlp
  • cataloging & indexing
  • online access to pubs
  • publishing agency guidance
    • omb circ a-130
    • e-gov’t initiatives
• cataloging priorities (in cat guidelines)
• collection development

See also GPO’s Web Publication Harvesting White Paper

DLC: Training Depository Librarians to Train Non-depository Librarians

Training the trainers – Tim Byrne, University of Colorado

[ look at previous sites/agendas for 5-state conference – ideas for Alabama/Mississippi?]train-the-trainer conference – june 2007

concepts:

• what is train-the-trainer?
  • Helping colleagues to help non-docs people
• Overview of e-government
• Adult learning
• Using webjunction
• Teaching the modules
• State training plans
  • So that people leave with a plan in place [or at least have a draft]

What is a module?

• covers broad subject topics
• allows for different types of training
• allows trainers to pick and choose what parts of the topic to train on
• learn one module, train on any of them (standardization)
• allows for easy addition of new info

Interesting: webjunction has no test server

‘fitting in’

• multiple formats of the same content
• too much info on one page

next steps:

• best practices for adding wj content
• state surveys of non-fdls
• finishing round 1 module development
• evaluation development
• training materials
• conference

webjunction project site

DLC: Keynote

Peter Young – NAL – Keynote

Partnerships in a digital world: rethinking our roles

- what is the role of the fdlp in an age of global digital networks?
- What would be the consequences of the fdlp going out of existence?

How could we restructure the fdlp partnership to meet 21st century needs?
What roles do gpo and fdlp perform when federal information is accessible directly from the agencies?
What elements have made federal partnerships work in the past

• mutual interests
  • long-term investment
• shared values & trust
• complementary and diverse strengths
• reliability
• flexible and evolving leadership
• all of these are balanced

examples of federal partnerships –
- dept of ag [began by distribution of seeds & info)
- gpo

forces of change:

• economic
  • higher facility, materials, distribution, and support costs
• technological
  • global digital network infrastructure
  • google – search, digitization, video
  • institutional repositories
  • social networking
  • obsolescence – perishable
• standards
  • standards lag behind innovation
• policy changes
  • changing perceptions of government’s role

change forces – fdlp
- increased e-only federal agency pubs
- increased costs for managing and maintaining docs colls
- increased doubts about benefits of a relationship with gpo

past vs. future:
- are changes forces in danger of unbalancing?
- Are we at a tipping point?
- Are elements of the partnership still balanced?

Random: changes in agricola – check web site
Agspace – nal’s digital repository
National Digital Library for Agriculture - design concept

Wikipedia

As a librarian, I get to sit in meetings or read articles/discussion lists and hear people rant about the evils of Wikipedia.  Full confession: I use Wikipedia.  I even edit it occasionally!  And, even though this isn’t really documents-related, I decided to post this here:  the Pew Internet and the American Life project did a survey and discovered that roughly 36% of american adult internet users consult Wikipedia.  Not only that, they found that Wikipedia was more popular among the well-educated [considered someone with a college degree].  This adds an interesting wrinkle to the debate!

DLC: Regionals’ meeting, part 2

During the second session of the Regionals’ meeting, the discussion centered around the answers to the following question: Which of the following is/are you/your depository’s area of emphasis:

a. Perform the full range of regional responsibilities for building tangible collections and serving their communities
b. Training for public service
c. Service to selective depositories (assistance with discards and other issues related to depository management)
d. Online or electronic access
e. Other

While all five of these received votes [you were allowed to cast more than one vote], the majority of the discussion focused on training.  I didn’t think all of the categories were well-defined, and I wasn’t completely sure who distinguished between their priority vs. their administration’s.  Anyway, I think I liked an answer to e, Other, the best:  do it all, collaboratively.  As in, recognize that the Regional system should perform all of these responsibilities, but that one library may not be able to.

DLC: Regionals’ Meeting, part 1

April 15, 2007

Convenor: Dan Barkley, U of New Mexico

1. Welcome
2. Announcements
3. Introductions & welcome to new Regional Librarians
   • not every regional librarian was in attendance; there were a couple of new regional librarians
4. Update of Council actions & plans
   1. Bill Sudduth, Council Chair & Regional librarian at the U of South Carolina, gave an overview of Council’s plans for the meeting. He indicated that Council would be returning to the practice of making recommendations to GPO.
5. Update on IMLS grant and digitization projects
   • Tim Byrne, University of Colorado, gave an update on the Government Information in the 21st Century grant that CU received from IMLS. The project aims to train depository librarians in Arizona, Colorado, New Mexico, Utah, and Wyoming to train non-depository librarians regarding government information. He said that modules are beginning to be added to the WebJunction space for the project, and that they were holding their first ‘Train-the-trainer’ conference in June. He indicated that they were looking to collaborate with another group of states, if any were interested. Tim and Kirsten Clark, project manager, are giving a presentation to Council on Tuesday morning, and more information will be available then.
   • Tim also updated the group on the GWLA/CRL project to digitize technical reports. They have completed a pilot project, and the documents are now available in the Technical Report Archive and Image Library. Currently they are looking for material [preferably in paper - microfiche will be used as a last resort] and are also looking for institutions who are willing to host copies of the digital files.
6. Update on ASERL project
   • Sandee McAninch updated the group on the ASERL Cooperative Government Documents project. The project, which includes Regional depositories in Alabama, Florida, Georgia, Kentucky, Louisiana, Mississippi, North Carolina, South Carolina, Tennessee, and Virginia, aims to “explore ways to enhance cooperative collection management, training, outreach and service activities to improve access to Federal government information for the citizens of the Southeastern states. This collaborative Regional Depository would further the Government Printing Office’s (GPO) objective of increasing cooperation among Regional Depositories. Goals of this effort include:
     • developing depository collections that include at least five “centers of excellence” for each Federal agency among the participating ASERL Regional Depository libraries;
     • ensuring support for improved access to digital and tangible depository collections;
     • providing more depository outreach and training for all libraries in each state in the region.
   • Currently a Steering Committee is being put together. A selective depository representative and an administration representative are still being sought.
7. NTIS project/passwords
   1. NTIS has agreed that libraries participating in the DARTS project can make it available through the libraries’ proxy server. This will entail scripting the username and password.
   2. In order to participate in the DARTS project, you will need to have your director sign a validation form & fax it to GPO.
8. LOCKSS Report
   • There wasn’t much discussion about the recently released report on the GPO LOCKSS-DOCS pilot project. Sandee McAninch, U of Kentucky, commented that GPO should have surveyed the libraries who participated in order to clear up some unknowns expressed in the report.
9. Other Business/Questions/Concerns
   • Amy West, U of Minnesota, shared that her library had been ‘consulted’ and one recommendation that the consultants had was to admit that electronic was the preferred format for her university & that policies and procedures should be adjusted accordingly. She asked how this would fit into the guidelines for Regionals - and basically, it doesn’t at this time. [Regionals are responsible for ensuring at least one tangible copy of a document exists in the state.]