Library Technical Info Svcs Update, 10/21

Laurie Hall, Director of LTIS

presentation slides

productivity:

GPO’s GRPA goal for fy08 is to increase cataloging production by 2%

beginning to organize metrics for acq.
overview of Acquisitions procedures

- acquire from various sources, via web harvesting, agency contacts, etc.; recent titles include fbi’s centennial history, war surgery in afghanistan and iraq, investigation into the removal of nine u.s. attorneys in 2006

activities: outreach to agency ‘forces’; training initiatives (ILS, web harvesting); internal adjustments (workflows)

epa web harvesting documents (pilot project)

- developing workflow

- testing stage (using portions of harvested material for various pilot projects)

Library Services Support (Linda Resler, GPO)

Classification – sudocs classification, box processing, shipping list prep, microfiche contracts

Systems support – ils, webtech notes, other library applications (trying to develop online tool in lieu of ants; more internal stuff)

microfiche: when claiming fiche – be sure to indicate library name/number

ILS fy08 accomplishments

wow – they got the ILS in fy04?

fdld – admin module, public interface; may be gathering feedback re: exporting of data such as director’s info, dep coord email/phone

upgrade of aleph

cgp web interface enhancements – navigatioin bar on basic page

z39.50 access; proposed to LC item number as a search attribute for z39.50 – was accepted and is now implemented

hearing ‘in the hopper’ quite a bit

fy09 plans

fdld enhancements

metalib – approx 35 seed resources as beginning setup; might be asking for suggestions later

version 16 to 18 of aleph – upgrade

indexing of the db to enable authority cross-references – currently aren’t in cgp;

serials mgmt – id of active serials; set up titles to check-in issues in aleph

- have currently set up essential titles; working on bound CRs

- test server: shipping list # and issue sudoc in record, searchable

fdlp login page
- customized environment for fdls

- links to gpo access, the desktop, z39.50 config & help page

- sdi (will allow users to set up searches and decide on delivery mechanism (rss or email) for notification of newly cataloged materials)

- save preferences and profiles across session

- e-shelf

-trying to use same password and login as fdld

- considering removing the author field and inserting item number in new titles report. want to keep the purl intact – only limited amount of display.

fdlp login page is an attempt to allow fdls to customize info, while not interfering w/public interface (ie, not confuse general users)

- might be setting up test group to give feedback before is released to the public. announcements will be on fdlp-l and the desktop

comments should be sent using askGPO

New Projects in Cataloging:

- separate record approach (began in june when went to conser standard for serials; should notice additional records soon. ie, electronic, paper, fiche)

- pre-1976 shelf list conversion project (separate handout)

contract w/ptfs to acquire bib metadata transcription svcs (ie, scanning shelflist cards)

est. 600K non-oclc cataloging cards in shelf list – 1870’s-10/1992

convert metadata on cards into machine readable records in marc21 format to be made accessible through cgp (will be offering to oclc, but gpo will not be uploading into oclc b/c records are very minimum, not sure what the matching results will be. difficult to tell if records are the same w/o the piece.) records will be available to fdls – possibly in batches, but how? drawers? sudoc range? always z39.50 option. looking for feedback on how/if fdls want records. will be announcements re: test records in cgp

list of sudoc ranges in handout

initial phase: convert ~100K cards, both mono and serial

creating a pdf verion; extracting text and moving into marc21 record format

using vendor’s software (archival ware) to bring up scanned image and compare to marc (QC)

- odu-dtic automated metadata extraction project

see handout

- authority control for cgp (contract awarded)

- draft cataloging practice & policy for digital reproductions

fy09 projects

digitization workflow (working w/robin’s area)

analysis of microfiche operation

workflow documentation – gpo-wide goal
test digitization workflow

~200 bur of rec, mid-pacific regional docs; going to fedscan at LC

goal – create digital versions available to the public thru cgp

Q&A:

q: separate records – will all be full recs?

a: plans are for full recs for mats that are disseminated. if format isn’t disemminated, will be full or abridged based on cat priorities. something about brief bib recs for born-digital?

q: what are the seed resources you mentioned?

a: pubmed, water resources, osti, major federal databases across agencies.
came up with them by going thru list of classes and extracting databases.

q: lot of valuable info in shelflist; hope that in the conversion as much will be preserved as possible.

a: we are scanning the shelflist, including the guide cards. not just marc records coming out of the project.

q: reason why fiche shipping lists are in a different location than the paper shipping lists on the fdlp desktop?

a: need to ask web designers

q: harvesting process – get response to submission of fugitive doc, but can’t see a record

a: process: make a determination if it’s in scope, then create brief bib or decide if should be disemminated in a different format; goes thru classification, then cataloging. at the time that the purl is created, have harvested/cataloged(?)

comment: could digi workflow be tested to use on scanned fiche? tech reports would be a good example…

q: separate record in place, or still coming?

a: is now going on – as of october 1st.

q: will single records that were created previously now go to separate records?

a: not going to change anything retrospectively. if record set up as a single record before this policy change, we’re not going to go back.

q: how will gpo handle additional workload for sep records?

a: handling the same material; basically same amount of brain effort. more time for additional record, but not overwhelming. still quicker than cataloging two different docs.